Kakamega County Records Management Policy 2016

Abstract

Records are invaluable assets that should be managed and protected in an organization or institution. They provide evidence that a particular action or transaction took place or that a particular decision was made. Records support all operations and are critical in the assessment of organizational/institutional performance. Properly managed records underpin effective policy formulation and decision making which have a bearing on effective service delivery. Sound records management will, therefore, enable the County Government of Kakamega to function productively and account for its actions. The management of public records in Kenya is governed by the Public Archives and Documentation Service Act, Cap 19, of 1965 (Revised 2003) of the Laws of Kenya. In addition, several rules, regulations, circulars and general letters have been issued to improve records management in the public sector. The records also underpin daily functions and operations thereby assisting the County to fulfill its mandate as per the Constitution of Kenya, (2010) and The County Government Act 2012, Laws of Kenya. Against this background, there is need to lay a suitable framework for proper management of records hence the development of this Records Management Policy. Once implemented, this policy will assist the County Government to efficiently plan for, organize and control its information, thereby complying with the international recognized standards and best practices in records management. Further, it will enable the County Government to meet its ethical obligations to its stakeholders/citizens and mitigate any legal challenges that might arise.