Machakos County Records Management Policy 2024

Abstract

Effective records management is critical to the operation of any government. It ensures that accurate and reliable information is available for decision-making, supports the protection and preservation of our historical and cultural heritage, and facilitates transparency and accountability in our public service delivery. By implementing this policy, the County Government of Machakos reaffirms its commitment to maintaining the highest standards of records management. The policy outlines the roles and responsibilities of all county departments in the creation, maintenance, storage, and disposal of records. It emphasizes the importance of compliance with established procedures, the use of technology for digital records management, and the protection of sensitive information through stringent security measures. Additionally, it provides guidelines for the retention and timely disposal of records, ensuring that only necessary and valuable information is preserved. This policy has been meticulously formulated to align with national legislation, including the Constitution of Kenya, Article 35(1), which guarantees every citizen the right to access information held by the government, and the Public Archives and Documentation Service Act, Cap 19.